Six borrower entities. Three guarantors. Each lender with different KYC requirements. Collecting identity documents and corporate information across multiple parties shouldn’t take longer than the deal itself. Legatics centralises document collection with secure sharing, real-time tracking, and lender-ready documentation packs.

The challenge: traditional KYC checklist process

KYC collection for financing transactions means gathering identity documents, constitutional documents, beneficial ownership information, and corporate authorisations across borrowers, guarantors, and security providers—often with each lender specifying different requirements. Traditionally, lawyers manage this in Excel, tracking which documents are requested, received, and approved, while documents arrive via email from multiple sources. Chasing outstanding items means trawling through inboxes. When lenders request submissions, assembling compliant KYC packs means manual compilation and hoping nothing is missing or outdated.

How Legatics streamlines the KYC checklist process

• Party-by-Party Tracking – Build lists tracking each entity’s KYC requirements: document type, status, expiry dates, and lender-specific variations. See outstanding items across all parties instantly.
• Secure Document Collection – Use Data Rooms to collect documents directly from clients and group companies. Controlled upload access replaces scattered email attachments.
• Direct Document Linking – Attach passports, certificates of incorporation, and ownership charts directly to each checklist item. Every document connected to its requirement.
• Lender Submission Packs – Use Binders to compile KYC documents into indexed packs for each lender. Professional formatting, consistent structure, ready for submission.
• Integrated Signing – Route director declarations, beneficial ownership confirmations, and authorisation letters for signature via DocuSign. Track execution alongside your checklist.
• Complete Audit Trail – Every upload and update logged with timestamps. Evidence of when documents were received, reviewed, and submitted.

Benefits of streamlining your KYC checklist process

• Faster Collection – Secure Data Rooms and real-time tracking reduce document chasing across multiple parties.
• Lender-Ready Submissions – Professionally compiled KYC packs meet lender requirements first time, avoiding rejection and rework.
• Reduced Risk – Clear tracking ensures no entity is missed and no document expires before completion.
• Reusable Records – Organised KYC documentation ready for future transactions with the same borrower group. </aside>

How it works in Legatics

For more information about how Legatics can transform your banking and finance transaction management, book a demo with our team.